Can I void a check using today's date for the void transaction?

Can I void a check using today's date for the void transaction?

If a check is voided via Ap payments, it will post that reversal back to the original entry date if that accounting period is open in your Company setup.  Therefore, if the check was posted in December and it is voided, the void would also post back to December. If the month of December is closed, you will get the option to post to the first open month under Company Setup with the pop up option below:



If the first open period in your Company setup is not the one you wish to post in, and you would like to void that check to today's date, you can do so via journal entry.

First, you will need to know the journal you wish to void.  For my example, I am using a payment posted back in December on our test system, CHECKS2022-12-08.



Next, I will open up journal entry and manually adjust what is needed within the current period. For instance, from my original entry, if only the checks from UPS were returned or need to be voided, I would only need to update those lines. I would simply enter the reverse (so a positive 40.45 in the original entry would be a negative in the reversal). You can repeat for as many checks/line entries as needed. 

When you then post this entry, you will keep the effective date in the current period.  This will place those items back into AP inquiry at today's date and will also credit the bank account with today's date rather than the date it was originally posted.



Once this is posted, the void will be placed back into current AP, but the original invoice and payment will remain in history.  Only the balance you posted into this month will be reflected.  If you need to have all lines (the original, the payment, and the void) populated into the current AP inquiry, you can contact Softbase support and they can pull the original payment and invoice to current so that all three lines are reflected together in your current view.

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