Journal Entry

Journal Entry



Softbase Documentation 


Journal Entry



Version:  Softbase 3.0





















• Journal Entry •

To create and post a general journal you will need to go to the Softbase Main Menu and select the Accounting tab, then select Journal Entry. 



Enter a Journal Name or use the Next Journal # button to retrieve the next available number.  Set the Effective Date. Click Add. 
Now you can enter your line items onto your journal.  

In the Account # field enter the GL account for your first line item or search for it using the magnifying glass button.  
 
Enter the amount of the line item you want to post.  Click the black plus sign button to add the line item.  If you are posting to a controlled account the appropriate fields will be highlighted in yellow to indicate what the account is controlled by.  For example if you are posting to Accounts Receivable the Invoice # and Customer # fields will be yellow, likewise if you are posting to Accounts Payable the AP Invoice # and Vendor # fields will be yellow indicating those are required.  If you are posting to any other controlled account the Control # field will be yellow, for example if you are posting to New Equipment Inventory the control # would be the control # be whatever number is assigned to that equipment record for which you are posting an entry.  



The second line item should be the offset of what you entered for the first line item.  


Click the black plus sign to add the line item to your journal. 

Now the journal should be in balance. 

Above the entry fields there are 3 numbers showing.  The first represents the journal balance.  The second number represents the debits.  And the third number represents the credits. 



Once the journal is in balance the Post button will become available for you to click and post to the GL. 

 


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